Archive or delete a team
Archive or delete teams in your organization Teams created in your organization may remain unused at the end of a project, if the team owner leaves the organization, and so on. These unused teams can accumulate and burden the tenant resources. Normally,
View cross-team and per-team analytics in Teams
The analytics feature in Microsoft Teams helps users gain insights into the usage patterns and activities of their teams and channels. The analytics can be classified into three types and provides data such as number of active users, guests, posts, replies,
Manage messaging policies in MS Teams
Messaging policies in Microsoft Teams help determine the chat and channel features that are made available to users. By default, users are assigned the organization-wide Global policy. You can either edit this policy or create custom policies and assign
Manage teams policies in Microsoft Teams
Team policies help define what users can and cannot do in teams and channels. You can specify if users can discover private teams and create private channels. Manage team policies using the Microsoft Teams admin center, where you can select the default
Create people manager teams in Microsoft Teams
When you roll out Microsoft Teams in your organization, it is highly recommended that you launch it with a defined structure. Create a base framework with the required teams and channels in place. For example, create a team for each of the departments
Assign team owners and members in Microsoft Teams
Assign roles in Microsoft Teams Microsoft Teams supports two roles: owner and member. The user who creates a team automatically becomes the team owner. The owner can then add members to the team and also promote any of its members to the owner role. Team
Private channels in Microsoft Teams
Private channels help a niche group of people within a team to come together and collaborate in a focused space. They can be accessed only by the users in the team who are members or owners of the private channel. Guests can also be added as long as they
Monitor Microsoft Teams usage
Monitor the usage of Microsoft Teams in your organization Many organizations have adopted Microsoft Teams to communicate with colleagues, collaborate on projects, conduct telemeetings, and more. On account of this, the number of teams and channels maintained
Create your first teams and channels
Microsoft Teams helps people within and outside your organization to come together and collaborate effortlessly on projects, carry out inclusive conversations, share documents securely, hold quick telemeetings, and more. It also acts as a central platform
How to identify and mitigate the unauthenticated product integration vulnerability?
Some versions of O365 Manager Plus have the unauthenticated change to integration system vulnerability. This article explains how you can identify if your O365 Manager Plus installation is affected, and fix it. It also offers the mitigation steps to protect your installation in case it is not affected. What is the issue? O365 Manager Plus had a vulnerable endpoint which allowed a user to integrate O365 Manager Plus with any other supported ManageEngine product, bypassing authentication. This could
O365 Manager Plus build 4334 released with some important bug fixes
Hello Everyone, We have released a new build of O365 Manager Plus, 4334, which fixes a security vulnerability and other issues. Issues fixed: Fixed a vulnerability which allowed a user to enable integration with other supported ManageEngine products bypassing authentication. Issue in updating passwords for the tenants configured with app password. Issue in generating Mailbox Usage, OneDrive for Business Usage, Group Usage, and some other reports have been fixed. Date mismatch issue between certain
How to audit OneDrive for Business activities
OneDrive for Business is widely used to store and retrieve documents. Since, these documents can be easily accessed, modified or deleted by any users who have access, you must keep track of all the actions performed in organization’s OneDrive for Business account and the person responsible for every action. Why use O365 Manager Plus to audit your OneDrive for Business? Native Office 365 auditing options such as PowerShell scripts and Office 365 Security & Compliance Center are either complex to use
How to automate user provisioning in Office 365
User provisioning encompasses the process of creation, management and maintenance of user accounts. Whenever a new employee is on-boarded or if an employee leaves the organization, the technicians are laden with the huge burden of manually creating and adding a user account to organization's Office 365 tenant, updating the personal details or blocking and deleting the user’s account. To save them from performing this monotonous and redundant task, automation is essential. User provisioning tasks
How to remove OneDrive for Business access for users
OneDrive for Business files can be downloaded, modified, shared and also synced with a user's local computer easily. An administrator might want to block certain users from accessing OneDrive for Business for security purposes. Steps to remove a user's OneDrive for Business access using O365 Manager Plus O365 Manager Plus' License Modification enables you to restrict a particular user or multiple users (using a CSV file) from accessing OneDrive for Business easily. 1. Click on the Management tab in
How to monitor spam in Office 365
With the growing need for data security, spam monitoring policies have become an undisputed necessity. O365 Manager Plus offers granular details on various facets of spam such as – top spam recipients, top spammers, inbound/outbound spam mail and so on. O365 Manager Plus offers the following reports related to spam/malware: 1. Top Spam Recipients, 2. Top Malware Recipients, 3. Spam Traffic Summary, 4. Malware Detections, and 5. Spam Detections. To monitor spam using O365 Manager Plus, follow the
How to monitor outbound email in Office 365
Outbound mails are different from outgoing mails in that, these mails are transferred to a different domain or tenant altogether. It is important to monitor both outgoing and outbound mails closely in order to prevent theft of confidential information. Monitor Outbound mails using O365 Manager Plus O365 Manager Plus makes monitoring of outbound mails simple, for starters, by displaying the nature of the mails sent (eg. Spam mail out, Malware mail out) under the Mailbox Traffic Summary in the Home
How to set up Litigation Hold in Office 365
Email Journaling and Email Archiving are necessary to save storage space in the native database and comply with IT regulations and legal obligations. It's important to keep a record of all the essential conversations, events, and mails. In Office 365, you can place a mailbox on Litigation Hold or In-Place Hold, for this purpose. Litigation hold keeps a record of all mailbox items including the deleted ones and original version of items that were modified. Entities placed on Litigation Hold would
How to do content search in Office 365
Office 365 content search feature helps you keep an eye on the emails sent and received by your organization. Though the Office 365 Security & Compliance Center has this capability, it falls short in some of the areas. For example, pattern-based searches to identify credit card numbers, social security numbers and other personally identifiable information (PII) that follow a regular pattern (REGEX pattern) cannot be done. Also, the content searches cannot be scheduled to run automatically. O365
How to check mailbox size in Office 365
The default size of Office 365 mailboxes varies based on the mailbox type and user subscription. The default size of a user mailbox is either 50 GB or 100 GB, and when the space is exhausted, users won't be able to send or receive emails. To avoid this, admins need to keep a check on the mailbox size. For this purpose, Microsoft 365 Admin Center provides Mailbox Usage report. (Microsoft 365 Admin Center -> Reports -> Usage -> Select a report -> Exchange -> Mailbox Usage) The Mailbox Usage report
How to view Office 365 archive mailbox size
Archiving provides additional mailbox storage space to Office 365 users. Once archiving is turned on, users can move the older messages from their primary mailbox to the archive mailbox thus freeing up primary mailbox space. The messages in the archive mailbox this can be accessed using Outlook on the web. View archive mailbox size in Security & Compliance Center. Office 365 archive mailbox size is either 100 GB or unlimited based on the user subscription. If the IT admin wants to keep
Do you know how to configure 'Set Send As permissions of Groups' for specific users?
In this article, I'll explain how to assign or remove Send As permission for distribution, mail-enabled security, and Office 365 groups, without using powershell scripts. What is Send As permission? Users with Send As permission for a particular group can send emails from that group mail ID as well. For example, say a user is a member of the Marketing distribution group and is assigned Send As permissions for that group. The user can send emails from the Marketing team's mail alias. Steps: Log
ManageEngine's Cybersecurity and Hybrid Identity Management seminar - Australia - Register Now
Hello, ManageEngine's Cybersecurity & Hybrid Identity Management seminar is happening in Australia and here is an exclusive invite for you. This is a great opportunity to learn how to safe-guard your network from cyber threats, and get insights on the best practices for managing and securing a hybrid environment. Register now Why should you attend this event? This seminar will focus on: • Security-driven Active Directory management • Defending your network with security logs • Prevent
[KB] Office 365 Auditing : 4 activities that you should never miss
Office 365 auditing is an effective way to get insights about user activities, and insider threats. Among the plethora of activities to be audited, there are four must-audit activities, that help you to identify the most common attacks like, brute-force attack, insider attack, elevation of privilege attack, etc. Below are those four important activities that must be audited: User accesses: Know who is accessing your Office 365 subscription, when, and from where. By establishing a baseline of normal
[KB] Office 365 Group Membership Management
Groups are an easy way to send emails or assign permissions to users collectively. When new employees join your organization, all you have to do is add them to appropriate groups to grant them access to the required resources. Most of the time there will be multiple groups to which the new users must be added. But, the Office 365 portal does not have a provision to add users to multiple groups in one go. And, that's why you need a comprehensive Office 365 management solution that can fill in all
Office 365 mailbox delegation -2
In the previous post, we saw how to generate a report on Office 365 mailbox delegates and how to manage them in bulk easily with O365 Manager Plus. This week we will see how to audit the activities of mailbox delegates easily with O365 Manager Plus. Audit activities of mailbox delegates O365 Manager Plus provides a default audit profile called Activities by Mailbox Delegates which provides one click access to the required audit data. Note: Auditing must be enabled for mailboxes to view the audit
[KB] Office 365 mailbox delegation - 1
In Exchange Online you can grant permission on any user's mailbox to other users to enable them to access the mailbox (the Full Access permission), or send email messages that appear to come from the mailbox (the Send As or Send on Behalf permissions). The users who are assigned these permissions on other mailboxes are called delegates. This article will explain how to grant permissions to users on other users' mailboxes, generate a report on all mailbox delegates. Reports on mailbox delegates O365
[KB] Identify non-owner mailbox accesses in a click
In this forum post, I'll explain why you should track non-owner mailbox accesses and how to do it with O365 Manager Plus. Why do you need to know about non-owner mailbox access? To identify unauthorized access to mailbox data by users within and outside your organization. To provide relevant information such as the state of mailbox data at a given time, who sent e-mail from a mailbox, and if a particular person viewed mailbox data, to legal cases and during auditing. To enforce compliance and privacy
[KB] Configure multi-factor authentication for Office 365 users
Conventionally, security of an account is based solely on the strength of its password. But anyone who gets hold of the password can simply waltz into the account and take what they need. That is why many organizations are adopting multi-factor authentication (MFA) to beef up security. While Office 365 provides you with the option to configure MFA, the process is quite time-consuming and confusing. O365 Manager Plus, with its user-friendly UI, simplifies this task by allowing you to configure MFA
[KB] Audit user activities during non-business hours
When it comes to user activity auditing, Office 365 logs all the user activities without any disparity. However, if you want to identify the employees accessing the company data beyond business hours, non-business hours auditing is a great option. But in Office 365, there is no such option to filter audit logs based on business hours. With O365 Manager Plus, you can configure business hours and retrieve the audit logs for business and non-business hours in a single click. Steps to configure business
[KB] Remove the licenses of inactive Office 365 user accounts in a few clicks
Licenses are a costly affair when managed ineffectively. One sure shot way of efficient license management is to keep a check on unused licenses. Identify inactive user accounts in your Office 365 setup, revoke their license, and give it to those who need it. This way, you can also keep your license cost under control. O365 Manager Plus can do this task in a jiffy. Let's see how. Steps to identify inactive user accounts Go to Reports tab. Select User Reports under Azure Active Directory in the
[KB] Compliance ready mailbox - 3: Create profiles to audit Exchange Online mailboxes
In the previous two posts I explained how to retrieve the list of auditing disabled mailboxes and how to enable it in a few clicks with O365 Manager Plus. This week, I'll explain how to create an audit profile in O365 Manager Plus. Why O365 Manager Plus? The following points will explain the key reasons why O365 Manager Plus' auditing feature is far advanced than Office 365's auditing feature: In Office 365 portal, you have to use the inbuilt search tool to filter the required data from the audit
[KB] Compliance ready mailbox - 2: Enable Exchange mailbox auditing
Last week I explained how to retrieve the list of auditing disabled mailboxes. This week I'll explain how to enable mailbox auditing in a few clicks. Time-consuming PowerShell scripts By default mailbox auditing is disabled in Exchange Online, and there is no provisioning in the Office 365 portal to enable it. Administrators have to enable auditing for each individual mailbox that should be audited using PowerShell scripts, and also select the actions that should be audited. This makes the PowerShell
[KB] Configure standby server in O365 Manager Plus for high availability
O365 Manager Plus helps administrators maintain high availability for a server in case of failure of the primary server. It achieves this by employing a high availability architecture which designates a backup server to ensure an agreed level of operational performance for a higher than normal period. Same database is used for both the servers and at any given time, a single server will cater to user requests and the other will be inactive till the primary server is down. Whenever the primary server
[KB] Configure Log Forwarder in O365 Manager Plus
O365 Manager Plus' Log Forwarder' option allows you to forward Office 365 audit logs to an external SIEM product or to a Syslog server. Forwarding logs to Syslog Server: Syslog is the event logging service in unix systems.You may also use this setting to forward logs to your SIEM's UDP or TCP receiver. Configuring a Syslog Server: Syslog daemon runs in UDP port 514 by default. The default settings can be modified in the Syslog server's path configurationfile/etc/syslog.conf. Remember to restart Syslog
[KB] Set up Office 365 Outlook as mail server in O365 Manager Plus
O365 Manager Plus allows you to configure Office 365 as the SMTP server to send real-time alerts, scheduled reports, license expiration reminders and product downtime notifications to multiple admin mailboxes. Steps to set up Office 365 Outlook as mail server in O365 Manager Plus Login to O365 Manager Plus. Go to Admin tab. Select General Settings-->Mail Server in the left pane. Enter smtp.office365.com in the Mail Server field and 587 in the Mail Port field. In the From Address field, enter the
[KB] Set-up Gmail as mail server in O365 Manager Plus
O365 Manager Plus allows you to configure Gmail as the SMTP server to send real-time alerts, scheduled reports, license expiration reminders and product downtime notifications to multiple admin mailboxes. Steps to setup Gmail as mail server in O365 Manager Plus Login to O365 Manager Plus Go to Admin tab. Select General Settings-->Mail Server in the left pane. Enter smtp.gmail.com in the Mail Server field and 587 in the Mail Port field. In the From Address field enter the Gmail address from which
[KB] Domain-based help desk delegation
Configuring multiple domains enables easier user management. When it comes to help desk delegation in Office 365, it is quite cumbersome to create roles and select admins. O365 Manager Plus supports domain based delegation which makes help desk delegation easier and more secure in a multi-domain environment. By delegating domain based roles, the technician would have access to data corresponding a particular domain alone. As a prerequisite, you need to create a technician with the roles you wish
[KB] Multi-factor authentication and SSO support for Help Desk Technicians
Working in a complete cloud environment poses its own set of risks. Multi-factor authentication is one of the most trusted authentication technique to prevent intruders from gaining access to unauthorized accounts. To assuage your fear of intruders, O365 Manager Plus now supports multi-factor, federated and third-party IdPs authentication of Help Desk Technicians. It also supports Single Sign-On (SSO). Steps to allow MFA and Federated Accounts Login to O365 Manager Plus' admin portal. Enable
ManageEngine announces free online workshop series on O365 Manager Plus - Register Now!
Hello, Congratulations on choosing Office 365, your first step towards a cloud workspace.The next important step is securing your cloud workspace. Security is one of the major stumbling blocks for organizations that migrate to the cloud. And Microsoft's reporting, management, and change auditing capabilities are not strong enough to ensure this. O365 Manager Plus is an exclusive Office 365 solution, to overcome all challenges that Microsoft has failed to address in Office 365. It lets you manage,
O365 Manager Plus 4108 released with new enhancements.
Hello, Everybody! We are glad to announce the release of the latest build of O365 Manager Plus - 4108. This build brings new enhancements for a better user experience. Highlights: For Help Desk Delegation, O365 Manager Plus now supports, Multi-factor authentication (MFA) enabled accounts. Federated accounts. Third party IdP accounts. Rest API access can now be configured for Office 365 tenants from O365 Manager Plus. How to update? Update using service pack. New to O365 Manager Plus? Download the
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