Promote Self-Service Options:

The service portal connects customers to all of the available functions of the IT service desk and is powered by your Knowledge Base and IT Service Catalog. The purpose of the service portal is to enable customers to serve themselves. Give them all the resources they need to solve any issues they may be having. Rather than waiting for a reply or being put on hold, customers can get an answer right away with self-serve help content. The knowledge base is cost-effective and is also popular with customers — 78% of them expect a brand or organization to have an online SSP. Make it easy for your customers to find the help they need on their own. Not only is it the right thing to do for your customers, but it also leads to higher customer satisfaction.

Increase First Call Resolution(FCR) Rate: 

First Call Resolution (FCR) refers to the percentage of incoming ServiceDesk tickets that are resolved on the first attempt. There is no ongoing back and forth. When you resolve an issue on the first attempt, it allows your customers to get back to work and eliminates time-consuming back and forth conversations with the support team. Studies show that 83% of consumers say that valuing their time is the most important thing a company can do to provide them with good service. Thus FCR is another important metric for customer satisfaction.

Set Clear Expectations with Service Level Agreements:

SLAs are all about accountability for the level of service, as it is agreed upon by both those providing the service and those who are using it. SLAs specify the amount of time a customer should expect to wait for a response to a submitted ticket, how long they should expect to wait for a resolution, and so on. SLA not only sets expectations for the customer but for your support team as well. Just trying to meet the expectations laid out in your SLAs will not help in providing the best service or improving your CSAT. Aim to exceed those expectations every time. If your customers expect to wait four hours for a response, but you respond in 60 minutes, you can be sure that customer satisfaction will rise.

Provide Multichannel Support:

Multi-Channel Support is a set of two or more individual support channels that a ServiceDesk tool utilizes to communicate with its customers. Whenever customers have issues, they may try to contact you through various communication channels (like Phone, Email, Chat, Mobile App, and Self Service Portal) that are most convenient and comfortable at the moment. Using a ServiceDesk tool with multi-channel support, you can monitor every channel and be there when your customers need you. Multi-Channel Support strategies are able to deliver quick answers to customer queries, therefore, achieving a faster resolution time and improved customer satisfaction.

Conclusion: 

Improving customer service is about working smarter, not harder. Customer satisfaction isn’t the easiest metric to manage or measure, but there are steps your organization can take to make sure customers are getting the most out of the service desk. Satisfied customers trust your company, recommend you to their friends, and are a great source of constructive and positive insights on how you could be better.