There are times where we need to be able to cancel a purchase order but keep the details within the system for auditing purposes.

I would like to see a new status and option created to cancel a purchase order without deleting it from the system.

The main Total should be zero as the purchase was not completed but the purchase order with all the ordered details such as product type, quantity, Price, Tax etc should still be intact.

Currently the only option is to delete the purchase order but the issue is this totally removes the purchase order from the system.

I have tried a few other ways to achieve this but you are unable to close a PO until you have received items. As receive items then creates assets what you need to then go and delete those assets, its counter productive. The other issue with doing it this way is that final totals are still included within reports unless filtering for specific PO's.

The other option is to keep the PO in an open status but this is not satisfactory as it can still be edited.