Purchase Orders: Negative Amounts and Closed PO's
I have two issues that I would like to bring up.
ISSUE 1
I was creating a purchase order from a vendor with about three items that also included a customer discount. I added each item to the purchase order which gave me a total price of $113,000. I attempted to add the discount of $10,000 in the "Price Adjustment" field, but got an error message saying I had entered an invalid amount. I then tried creating a product entry called Customer Discount, but also could not enter a negative amount. I finally had to reduce the amount of one of the items to $10,000 less than it's actual value. No vendor will accept this purchase order if it shows an incorrect amount for any item. In addition, our Accounting department acts on each individual item as defined on the requisition form or capital form. Finally, this will also throw off the total value of our assets.
Is there a way to enter a negative amount in this type of situation? If not, can this ability be added to the purchase order as well as any other field that might require a negative amount?
ISSUE 2
We need the ability to edit the Order Date on a purchase order during creation and/or during editing. On occasion, a purchase order may be created more than a day after the order is actually placed because of an emergency situation. Also, since a closed purchase order can't be reopened, an existing one may have to be deleted and replaced by another one if the original order is returned (i.e. defective equipment) and has to be replaced by a totally different item. If the replacement is shown on the original purchase order number, we would have to change the order date to the original date. This would be made a lot easier if we had the ability to open a closed purchase order and edit it (including the order date). Then we would not have to delete the original purchase order at all.
Thanks,
Tommy
ISSUE 1
I was creating a purchase order from a vendor with about three items that also included a customer discount. I added each item to the purchase order which gave me a total price of $113,000. I attempted to add the discount of $10,000 in the "Price Adjustment" field, but got an error message saying I had entered an invalid amount. I then tried creating a product entry called Customer Discount, but also could not enter a negative amount. I finally had to reduce the amount of one of the items to $10,000 less than it's actual value. No vendor will accept this purchase order if it shows an incorrect amount for any item. In addition, our Accounting department acts on each individual item as defined on the requisition form or capital form. Finally, this will also throw off the total value of our assets.
Is there a way to enter a negative amount in this type of situation? If not, can this ability be added to the purchase order as well as any other field that might require a negative amount?
ISSUE 2
We need the ability to edit the Order Date on a purchase order during creation and/or during editing. On occasion, a purchase order may be created more than a day after the order is actually placed because of an emergency situation. Also, since a closed purchase order can't be reopened, an existing one may have to be deleted and replaced by another one if the original order is returned (i.e. defective equipment) and has to be replaced by a totally different item. If the replacement is shown on the original purchase order number, we would have to change the order date to the original date. This would be made a lot easier if we had the ability to open a closed purchase order and edit it (including the order date). Then we would not have to delete the original purchase order at all.
Thanks,
Tommy
