Folks,

I'm using the Purchasing Module but I keep coming across this issue. (I hope I'm just missing something.) 

We have a PO built around a quote, we get the approvals, we place the order, receive the assets.

The issue starts when we receive the invoice.  Frequently, some vendors will send us an invoice with discounts, price breaks, etc., and so our PO no longer matches the invoice. From an approvals standpoint, this is still fine, because we have approved, for example, $100.00 but we are being billed only $75.00.

How am I supposed to close out the PO. To cancel and create the PO to match the invoice isn't an acceptable work-around as the approvals will now take place after the item was purchased.

If short-pay the PO, I can't seem to close it out. If I mark my PO as paid in full, my record keeping is off. It seems that I need a way to short-pay the PO with comments and then be able to close the PO.

Someone else must have faced this. What are people doing for work-around?

Thanks,

Adam