Although Google Workspace offers a reliable cloud-based solution, the organization selected Microsoft 365 due to its seamless collaboration features and strong integration with Outlook, Teams, SharePoint, and other enterprise applications.

If your business is looking to shift to a different suite and you don't know how to migrate from Google Workspace to Microsoft 365. In this guide, you will learn a step-by-step process and make an easy migration for the users.

Why Businesses Choose Microsoft 365 over the Google Workspace

There are several factors that lead organizations to migrate from Google Workspace to Microsoft 365. Before diving into the migration process, here are a few reasons why many organizations prefer Microsoft 365 over the Google Workspace:

• Microsoft 365 collaborates better with Teams and SharePoint, creating a unified ecosystem.

• Office 365 tools come with more powerful functionalities, such as advanced Excel tools and Copilot, to enhance productivity.

• Microsoft 365 offers strong compliance and security controls compared to Google Workspace.

• Office applications are offline accessible, but Google Workspace is a cloud-dependent tool.

Cost-free Techniques to Migrate from Google Workspace to Microsoft 365

There are two methods to tackle this migration:

1. Manual Migration (Native Method)

Manual methods require some steps to complete some preliminary steps to move email from Google Workspace to Microsoft 365:

1. Start by configuring your domain in Microsoft 365 and creating user accounts to act as target mailboxes for migration.

2. Make sure the new Microsoft 365 user accounts have the proper licenses assigned.

Now, replicate the steps to migrate from Google Workspace to Microsoft 365 using the manual steps. 

• First, go to the Microsoft 365 Admin Centre, open Show all and then choose Exchange.

• Next, go to Migration and select Add migration batch to continue.

• Give the migration batch a name, choose 'Migration to Exchange Online,' and then click Next.

• On the next page, choose 'Google Workspace migration,' then click Next.

• You'll be taken to the 'Prerequisites for Google Workspace migration' page.

• Here, you will get two options: manual or automatic. Choose the'Automatic,' then click Start.

• Sign in to your G Suite Super Admin account.

• Next, enable the APIs. This will download a JSON file to your PC. After that, use the provided link to add the Client ID and GWS Scope.

• Click the link to go to the Google Workspace Admin page.

• Next, click the 'Add New' button, then copy and paste the Client ID and Scope.

• Return to the EAC, click Next, and then select 'Create'.

• Now, select 'Create a new migration endpoint,' then click Next.

• Enter a name for the migration endpoint, then click Next.

• Next, enter the Gmail Admin address, then click Next.

• Now, add the users. To add multiple mailboxes at once, you can upload a CSV file. Then click Next.

• On the Move Configuration page, select the target domain. Then choose the items you want to migrate and click Next.

• Finally, add the users to view the migration report. Then select 'Automatic Start batch' and 'Automatically Complete batch,' and click Save.

This technique might work for those organizations with less data to move, but it's often not ideal for large-scale or time-sensitive migrations.

2. Automated Migration Using a Third-Party Tool

If you have a lot of data to migrate from Google Workspace to Microsoft 365, manual steps are challenging to implement. At this point, leaning toward the third-party tool is the easiest and best option for the migration. One of the most trusted solutions in this space is the Shoviv G Suite to Office 365 Migration Tool.

Benefits of Using Shoviv G Suite to Office 365 Migration Tool

Choosing the Shoviv Software is the best way to migrate from Google Workspace to Microsoft 365. The software is built with a simple GUI to simplify the migration process. It moves the data in bulk and keeps the data integrity intact. The software is designed to streamline the migration process with user-friendly features and enterprise-grade reliability. Here are the software's prime features that make it stand out:

• The software allows users to add and migrate a bunch of mailboxes in one go.

• It can schedule the migration as per their needs.

• It provides some advanced filtering options.

• The software maintains the folder hierarchy and data integrity.

• With the tool, users can migrate the G Suite mailboxes to an On-premises Exchange Server.

• It gives you an option to move Google Drive data to OneDrive.

• It can also set the limit for the count of failed items.

• A free version of the application is available to investigate its features before buying its full version.

Step-by-Step guide to tackle the Migration with Shoviv Software

• First, download and install the Shoviv G Suite to Office 365 Migration Tool on your system.

• Now, create a secure connection by providing the required details in the Source G Suite tab, which must generate a Service account ID and P12 path.

• Now, move to the Target Office 365 tab and provide login credentials to connect to Microsoft 365 (connection required Client ID, Tenant ID, and Client Secret Key)

• Go to the Mailbox Migration segment and create a new migration project or job.

• Next, assign a job name, add created projects, select the mailboxes, and continue by clicking Next.

• Then, map each source mailbox to its corresponding target mailbox, and click Next to continue.

• Apply the filters by folder or date range to include or exclude the data. (If required)

• On the next page, customize the configuration page settings as needed.

• Use the software's Scheduler to automate the migration process according to your time. (Optional)

• Finally, review all the job settings, then click Finish to start the migration.

Final Words:

In this blog, we streamline the process to migrate from Google Workspace to Microsoft 365. We disclose the manual method, which can work for small data. Meanwhile, businesses that have large amounts of data to move and are looking for a reliable method to complete migration should consider the Shoviv G Suite to Office 365 Migration Tool. Now the ball is in your court, you can choose any option that suits your requirements.