[KB] Hawk's Eye on License Usage
Licenses are precious entities which must be managed efficiently; otherwise you would end up paying more for it than expected. Not all the users who have been assigned Office 365 licenses would be utilizing it, or at least not all the services offered by Office 365. You must also renew licenses at the right time to ensure a hassle free working environment. Hence, it is inevitable that you should maintain a hawk's eye on license usage.
To manage Office 365 licenses efficiently, make sure that you know the answers for the following questions:
Who has been assigned what Office 365 license?
The License by Service Report provides you details on licenses assigned to each user in your organization and the services that are enabled for that particular user.
License by Service Report
- In O365 Manager Plus console, go to the Reports tab. [Refer image]
- Click License from the top drop-down list. [Refer image]
- Select License by Service. [Refer image]
Are the users been given right kind of licenses?
In License by Service Report, if you analyse the user attributes, (Department, Office, Usage location etc) you can determine whether a user has been over licensed or under licensed. For example, a temporary employee or a project trainee need not be given access to all the Office 365 components. Using this information you can reassign the licenses suitably.
How to find the number of available licenses?
The License Details Report, provides you details on licenses purchased by you, and the number of valid licenses, unassigned licenses, expired licenses, locked out licenses, and more. The unassigned licenses count gives you the number of available licenses, that can be assigned to unlicensed users. The unlicensed users can be found easily using the Unlicensed Users Report.
License Details Report
- In O365 Manager Plus console, go to the Reports tab.[Refer image]
- Click License from the top drop-down list.[Refer image]
- Select License Details. [Refer image]
How to find the licenses that are about to expire?
O365 Manager Plus has an exclusive report to track down user account whose licenses are about to expire, to avoid last minute bottlenecks. You can schedule this report to constantly monitor the license status.
Soon - to Expire Licenses
- In O365 Manager Plus console, go to the Reports tab.[Refer image]
- Click License from the top drop-down list. [Refer image]
- Select Soon to Expire Licenses. [Refer image]
Apart from the above mentioned reports, you can also generate, Recently Modified Licenses to keep track of who did what change in licenses.